The board meeting is a great opportunity for your company’s board to gain from the knowledge as well as the perspective of Important People. If you let them sit and read reports, completing formalities and discussing procedural issues, your board will leave the meeting with less than it could have.
The most effective board meetings have productive discussions and action items that are concrete. Follow these guidelines to help your meetings be more efficient.
Be aware of the schedules of your board members prior to your meeting. Utilize a tool such as Doodle to locate common dates that are available in the calendars of your board members. Once you’ve identified the most suitable time, you can contact the people who manage their schedules directly to confirm their availability.
Start the meeting with an overview of the agenda and the key input that is sought. This will likely include recapping highlights from the calls prior to the meeting and the board’s agenda.
Give your department heads and committees the time and space they need to share important reports and updates. This will allow the board to remain current. Be aware that the board may need to revisit or discuss topics that weren’t resolved at the previous meeting. It is helpful to designate one person on your team to ensure these items are followed up following the meeting. The board should also decide on any important next steps. The decision should be clearly documented in the minutes, and include an established deadline and expectations for each item.
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